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DIGITAL OFFICE SOLUTIONS (DOS) EQUIPMENT INSTALLATION RISK ASSESSMENT

This Risk Assessment is produced as required under Regulation 3 of the Management of Health and Safety at Work Regulations 1999.

Date: April 2007 Assessed by:  Chris Hilder  Risk InterVentions Limited Location: All DOS client locations where systems are installed
No Hazards and Risks Persons and equipment in danger Existing Measures / Comments Further Action needed and by whom to reduce risk
1

Electrical Safety

Risks of electrical shock,  burns,  power surges and power failure

 

DOS Operative and all clients staff and clients electrical systems

   Client organisation is to ensure 5 yearly checks of fixed electrical systems using a National Inspection Council for Electrical Installation Contracting (NICEIC) contractor

 

   All equipment with a plug supplied by the client organisation should be Portable Appliance Tested (PAT)

 

   Photocopiers draw a very heavy electrical load and clients must provide adequate electrical equipment , wall outlets and associated equipment to ensure trouble free usage

 

   All equipment supplied by DOS must be plugged directly into the mains supply.

 

   Extension leads MUST NOT be used for installing of DOS equipment as the electrical integrity is questionable, hence a suitable electrical wall outlet must be available

 

   The equipment supplied by DOS comes with built in protection from normal power failure.

 

   Visual checks by the client organisations users prior to use of all electrical equipment to identify possible problems is recommended

 

All equipment provided by DOS comes with a manufacturers warranty

 

     If there are problems with establishing a safe electrical supply because of a faulty earth the client organisation will be expected to ensure a safe earthing point

 

     On rare occasions the DOS Operative may check for a suitable earthing point.

 

Client organisations are  to consider protection from power surges e.g. lighting (having a lighting conductor) as equipment can not be wholly protected from this risk

 

2

Fire Safety

Risk of electrical overheating and fire on clients premises

 

DOS operative and clients staff

   DOS will follow the procedures laid down by the client organisations Fire Risk Assessment

 

   DOS Operative is to be briefed on the client organisations fire procedures (including alarms, means of escape and muster points) on entry to the premises

 

   DOS Operative knows how to operate a fire extinguisher and will only use CO2 or Powder extinguishers for electrical fires

 

Client organisations are expected to provide either CO2 or Dry Powder extinguishers local to electrical equipment
 
3

Data loss and corruption of software systems

Risk of loss / corruption of vital data to client organisations with possible loss of effective business continuity

 

Client organisations electronic data / software systems

   DOS will not start work until a written or verbal agreement has been given by the client organisation that all data has been backed up and / or removed from the system to be altered or installed

 

DOS will endeavor to backup all data found on clients system

 

Client organisations are to ensure data backup DOS CANNOT accept responsibility for loss or corruption of data left on the system during installation / upgrades or servicing of equipment
4 Expertise of DOS Operatives Client organisations

         All DOS Operatives have a minimum of 5 years service in the business

 

         All operatives have attended the manufacturers training courses on the equipment supplied to client organisations

 

All DOS Operatives receive written product up dates and attend manufacturers training updates
 
5

Manual Handling

Risk of musculoskeletal injury and Work Place Upper Limb Disorders (WRULDS) also strains and sprains

 

DOS operative and clients staff

   Operative will need to park as close to site of installation as possible

 

   Where possible a trolley will be used

 

   Lifts to be used

 

   Operative trained in Manual Handling Operations

 

   Client to clear route to installation location as much as possible

 

Clients staff only to assist in lifting if agreeable and have been instructed / trained

 

 

Assessment Review Date: April 2009 or if there are material changes to the above assessment

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Digital Office Solutions
Unit 5 Hyders Farm
 Bonnetts Lane
Crawley
RH11 0NY
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Quickstream Ltd T/A Digital Office Solutions,
Unit 5 Hyders Farm,
Bonnetts Lane
Crawley, 
RH11 0NY
Telephone 01293 537827 Registered in England Registration Number 04193475
Faxscimile 01293 619934 Registered Office 87 Church Street, Willingdon BN22 0HS
   
Director J M Waters  Vat Registration No 858 1773 84