DIGITAL OFFICE SOLUTIONS (DOS) EQUIPMENT INSTALLATION RISK ASSESSMENT

This Risk Assessment is produced as required under Regulation 3 of the Management of Health and Safety at Work Regulations 1999.

Electrical Safety

·   Client organisation is to ensure 5 yearly checks of fixed electrical systems using a National Inspection Council for Electrical Installation Contracting (NICEIC) contractor

 

·   All equipment with a plug supplied by the client organisation should be Portable Appliance Tested (PAT)

 

·   Photocopiers draw a very heavy electrical load and clients must provide adequate electrical equipment , wall outlets and associated equipment to ensure trouble free usage

 

·   All equipment supplied by DOS must be plugged directly into the mains supply.

 

·   Extension leads MUST NOT be used for installing of DOS equipment as the electrical integrity is questionable, hence a suitable electrical wall outlet must be available

 

·   The equipment supplied by DOS comes with built in protection from normal power failure.

 

·   Visual checks by the client organisations users prior to use of all electrical equipment to identify possible problems is recommended

 

·     If there are problems with establishing a safe electrical supply because of a faulty earth the client organisation will be expected to ensure a safe earthing point

·     On rare occasions the DOS Operative may check for a suitable earthing point.

 

Fire Safety

Risk of electrical overheating and fire on clients premises

·   DOS will follow the procedures laid down by the client organisations Fire Risk Assessment

 

·   DOS Operative is to be briefed on the client organisations fire procedures (including alarms, means of escape and muster points) on entry to the premises

 

·   DOS Operative knows how to operate a fire extinguisher and will only use CO2 or Powder extinguishers for electrical fires

 

Data loss and corruption of software systems

·   DOS will not start work until a written or verbal agreement has been given by the client organisation that all data has been backed up and / or removed from the system to be altered or installed

 

·         All DOS Operatives have a minimum of 5 years service in the business

 

·         All operatives have attended the manufacturers training courses on the equipment supplied to client organisations

 

Manual Handling

·   Operative will need to park as close to site of installation as possible

 

·   Where possible a trolley will be used

·   Lifts to be used

·   Operative trained in Manual Handling Operations

·   Client to clear route to installation location as much as possible

 

Assessment Review Date: April 2009 or if there are material changes to the above assessment